There are many reasons people transition from a regular 9-5 job that requires you to sit in an office to a home-based business where you don’t have the constant threat of looking busy in case your boss walks in. Statistics say that people working from home are happier than their counterparts. Of course, happiness is more comfortable to achieve when you work on your own rules.
However, if you usually had been accustomed to a 9-5 on-site job, you will find it quite challenging to transition to a home-based position. But fret not; we have a few tips for you to make the transition easier for you.
Organize your Data
Transitioning from an office-based job to a home-based business will not be easy, and the first step you should be covering is to organize all your data and files. Because of being physically apart, your employees or colleagues will need more straightforward access to files and data that may be under your attention or being handled by you. To provide all necessary information to them promptly will be essential.
Using cloud-based storage to keep everything updated and within reach of everyone else working with you will prove to be necessary. Programs such as Google Drive and Dropbox must become your go-to applications for keeping everyone up to date.
Re-think your Methods of Communication
Since you will have less face-to-face interaction with your employer, employees, or colleagues, you will need to have access to an easy form of communication that can be done remotely. While trying to save money, many internet-based applications will let you make phone calls and video calls locally and globally, such as WhatsApp, Facetime, Zoom, and Skype, to name a few. If phone calls are not required, communication can also be continuously made through emails and instant messaging. Of course, communication in an office-based environment is different from home-based jobs, but it can still stay fairly efficient through other mediums.
Keep Everyone Working
Perhaps the most challenging part of transitioning from an office-based job to a home-based business is how you keep a check on your co-workers or employees and see if they’re staying on task and are working the required amount. This seems complicated as it is in an office environment and can become ever harder while working from home.
Getting rid of the 9-5 schedule can make this easier as then assessing how much work is being done can be done based on project deadlines, so your employees can work at their convenience, don’t need constant checking up, and keep getting work done. Perhaps you can reward your employees for results, so they keep achieving them. You can keep track of the amount of work being put in through software like Trello, Toggl, and Tick, to name a few.
Get Rid of Security Risks
With a team spread out and everyone working from different locations, security risks may become a concern considering everyone will be working on separate computers and various networks. Keeping them secure should be prioritized, and you can do so by taking a few essential steps.
Everyone should be updating their passwords regularly, and the passwords chosen must be well secure. Have individual employee devices encrypted for data and emails? Make use of Virtual Private Network (VPN) for remote network access, which can keep most of your online activity encrypted. Company laptops set up to already be secure can perhaps be the best option.
Don’t let Organizational Culture End
With everyone working from different locations, your company’s previous company culture might’ve had will probably not be very easy to keep up with. However, having a company culture is not everything. Some teams do find it easier to work without having to meet each other regularly. A successful team is one that can work with each other from anywhere, treat each other with respect, and get work done efficiently.
However, that does not mean you don’t have to see each other’s faces at all. You can very well keep the organizational culture alive through meetings such as monthly meetings, holiday parties, or any other form of get-together, so you don’t forget how your colleagues look. Making regular video conferences and meetings over Skype, Zoom, or other programs to go over plans and tasks can also help keep the company culture living.
Going through the transition may not seem easy initially if you have never worked remotely before. Still, there are many examples worldwide of remotely working companies and organizations that have proven themselves quite successful. While the thought of transitioning may seem daunting if you follow the necessary protocols, you too can make it a success for yourself!
So what are your plans to get organized and work from home?
If you need some personal online business advice, book a free call at www.talkwithcoen.com, and I’m happy to help you out. 👍🏻